The Corporation of the Synod of the Diocese of Brisbane trading as St Hilda’s School
Registered CRICOS
Provider No. 00510 M
Please view Full
Paying Overseas Students Fees
About the School
St Hilda’s School, a private Anglican day and boarding school for girls, is situated on 14 hectares (34 acres) or gardens and bushland at Southport, on Australia’s famous Gold Coast. It is one hour drive from Brisbane’s international airport.
St Hilda’s enrolment is approximately 1150 students. About 150 of these are boarders from around Australia and overseas.
The School has modern buildings and excellent facilities including a 50 metre heated pool, gymnasium and extensive computer facilities.
St Hilda’s has a strong academic program and a progressive curriculum designed to prepare students for tertiary studies and careers of tomorrow. The School offers a broad curriculum to prepare students for studies in business, the arts, engineering, music, medicine, law and other fields which girls may pursue. Over 95% of Seniors will go on to further study. The School provides comprehensive programs in music, art, drama, debating, and public speaking. St Hilda’s girls are encouraged to participate in sporting activities for relaxation and fitness.
Details of the facilities, equipment, learning and library resources are available to students on our website – www.sthildas.qld.edu.au / Our Culture / Facilities.
Boarding accommodation ranges from twin share areas to single rooms in the senior year. The School’s catering service endeavours to provide a familiar diet for girls from other countries.
A virtual tour of the School is available on our website – www.sthildas.qld.edu.au / Our Culture / Virtual Tour.
About the Environment
Australia’s Gold Coast
The Gold Coast is Australia’s sixth largest city and stretches from the New South Wales-Queensland border, north to Beenleigh and South Stradbroke Island.
Major centres of business are Southport, Surfers Paradise, Broadbeach, Burleigh Heads, Coolangatta-Tweed Heads and Nerang. St Hilda’s School is located in the heart of Southport, close to shops, medical facilities, sporting facilities and banks.
Climate
The region enjoys a subtropical climate and an average of 300 days of sunshine a year.
| Spring: |
|
September - November |
|
15-25C (59-77F) |
| Summer: |
|
December – February |
|
20-28C (68-83F) |
| Autumn: |
|
March – May |
|
16-25C (61-77F) |
| Winter: |
|
June – August |
|
11-21C (52-70F) |
Cost of Living
For students living in the School’s Boarding House, the fees are listed on the Fee Schedule. It is recommended that boarders require a personal allowance of approximately $40 per week.
Research in 2005 showed that the average weekly expenditure for secondary school students (not living in boarding) was $422 per week.
Medical Facilities
The Gold Coast has high medical standards. Major public hospitals include the Gold Coast Hospital at Southport and the Tweed Heads Hospital. Private hospitals and 24-hour clinics are available.
Beaches and Water Safety
The Gold Coast is famous for its pristine beaches. The Gold Coast City Council lifeguards patrol some 20 beaches for 12 months of the year and about 40 beaches
during school holiday periods. It is important to swim only between the red and yellow flags of patrolled beaches.
Gold Coast Hinterland
The Gold Coast Hinterland is an area of lush rainforests, mountain peaks and rural villages. St Hilda’s School is located within a 40-minute drive of the hinterland. Comfortable walking shoes, a jacket and water are essential for hiking in the area’s National Parks and nature reserves.
Theme Parks and Family Attractions
As Australia’s premier tourist destination, the Gold Coast is home to a large number of theme parks, family attractions and wildlife sanctuaries. St Hilda’s visits some of the leading theme parks as part of organised excursions.
Shopping
In general, major shopping centres are open Monday to Wednesday and Friday from 9am to 5.30pm, Thursday 9am to 9pm, Saturday 9am to 5pm and Sunday 10.30am to 4pm. Some retailers are open for longer hours. Major credit cards are accepted in most stores.
Disabled Access
Many public areas, shopping centres and attractions have facilities suitable for people with disabilities.
Further information on the Gold Coast environment is available from the School’s website link to Study Gold Coast website – see www.sthildas.qld.edu.au - Enrolments / International students / Location.
For information on the Australian Government provision for overseas students,
please see the document – “The ESOS framework – providing quality education and protecting your rights” included in the prospectus or view on website - http://aei.dest.gov.au/AEI/ESOS/QuickInfo/ESOS_FrameWork_pdf.pdf
Policies and Conditions for Enrolment
Entry Criteria:
Overseas students applying to the School must undertake studies on a full-time basis, be academically qualified for the proposed course, be proficient in English, and have the financial capacity to cover all expenses including return air fares and living costs and they must be of good health.
Academic evidence:
Overseas students applying for enrolment at St Hilda’s School are required to provide the following records showing satisfactory levels of academic achievement and English language skills appropriate to the registered courses being offered:
- A copy of the student’s school reports for the last two years – certified copies translated into English
- A reference from the student’s Principal at the time of registration
- Copies of any certificates of public examinations (where applicable)
- A photocopy of the student’s passport.
Academic requirements:
The minimum academic requirements are:
Years 1 to 7 students – evidence of the student’s application to school work and age-appropriate achievement in the literacy and numeracy areas of the curriculum.
Years 8 to 12 – a pass level or “C” grade or better for the majority of core subjects.
Students will be considered for the year level appropriate to their previous learning experience and age.
English Language:
The English language proficiency required for entry is dependent on the age of the student and level of entry, but generally a student will be required to achieve a minimum in the Australian Education Assessment Services Testing of
71+ for Years 7 to 9
80+ for Years 10 to 12
The School may request the student to undertake an assessment through the
Australian Education Assessment Services. This can be done in the student’s home country. Acceptance of any other testing is at the discretion of the School.
Where a student’s proficiency in the use of the English Language is insufficient to make it likely that she will succeed in the course for which she is seeking to enrol, the School may suggest that she undertake three to six months study at an ELICOS centre before entering the School, in which case the School may issue a conditional offer of enrolment.
School’s Code of Conduct and School Rules
Students must abide by the School’s Code of Conduct and Rules and the terms and conditions specified in the Application for Admission and the Enrolment Agreement.
Students shall attend all applicable lessons, classes, tests and examinations during a course as well as submitting all assignments that are applicable to their chosen subjects.
Students are required to start on the first day of each term and finish on the last day of each term so they are enrolled and participating in school life for the full year. Exception may only be made with the specific permission of the Principal.
Government Requirements
Students must comply with the requirements of the Department of Immigration and Citizenship (DIAC) regarding regulations governing international student entry to Australia.
Entry Process
The required records, as set out above in the Entry Criteria, and the registration fee must accompany a completed Application for Admission Form.
Applications from overseas students are processed according to established policy and procedures, and are dealt with on their merits.
If a place is offered, the applicant’s parents must complete the Enrolment Agreement Contract which must be returned to the School. A copy is provided to parents.
Registered Courses
Registered Provider
St. Hilda’s School is registered in the State of Queensland as a provider in accordance with Section 9 of the Education (Overseas Students) Act 1996 and Section 3 of the Education Services for Overseas Students (ESOS) Act of 2000 with the CRICOS Provider Code 00510M.
Courses
Registered courses include:
a) Primary Preparatory Year – Year 5 (6 years)
b)
Primary Years 6-7 (2 years)
c) Secondary Junior Years 8-10 (3 years)
d)
Secondary Senior Years 11-12 (2 years)
At this School, Prep to Year 5 are Junior School; Years 6-9 are Middle School; and Years 10-12 are Senior School.
Recognition of prior learning will be given on production of school reports verifying the levels already completed. Correct level of entry may also be determined by testing overseas or at the School.
The content of courses is detailed on the School website – www.sthildas.qld.edu.au under Curriculum.
Educational Outcomes
All subjects and courses offered to overseas students have stated educational outcomes as specified in the curriculum documents and individual work programs.
Students who complete Primary Prep to Year 5 course are eligible for entrance to Year 6.
Students who complete Primary Years 6-7 course are eligible for entrance to Year 8.
Students who complete Secondary Junior Years 8-10 course are eligible for entrance to
Year 11.
Students who complete Secondary Senior Years 11-12 course are eligible for a Senior Certificate and may be eligible for a Tertiary Entrance Statement.
Subject Selection Information Booklets for girls entering Years 9 to 12provide a summary of subjects and courses, and are available to overseas students prior to their taking up the place to assist them in making a suitable selection.
Student Suitability
The Head of Junior School, the Head of Middle School, the Head of Senior School and the Director of Teaching and Learning should be consulted to assist overseas students with the selection of suitable subjects and courses. They are able to help students by assessing their individual needs and matching those needs with the educational outcomes of the available subjects and courses.
Expected Outcomes
In the selection process and at the point of entry, every effort is made to ensure that overseas students will have a reasonable chance of success in the courses they are undertaking.
It is expected that a student should demonstrate continuing progress or achieve a
C average or above in most subjects.
Fees, Charges and Refund Policy
The current Fee Schedule for Overseas Students together with conditions relating to payment of fees is included with the prospectus materials. It sets out the terms and conditions relating to the payment of fees.
Fees are subject to an annual increase of from 4% to 8% depending on economic factors.
The School has a policy relating to refunds of fees and this is made available to students prior to entering into a contract with the student.
More detailed information on the School, its environment and the courses offered are available on the School’s website – www.sthildas.qld.edu.au
School Policies
Welfare and Accommodation Policy
It is a condition of the student visa that students under the age of 18 maintain adequate welfare and accommodation arrangements.
It is School Policy that:
(a) Visa students in Prep to Year 12 are required to have one of their parents residing on the Gold Coast to supervise and be responsible for them;
(b) Visa students in Years 6 to 12 who do not have a parent residing on the Gold Coast will live in the School’s Boarding House to ensure that students are safe and properly cared for, and to provide suitable conditions for study.
All Boarding House Staff are required to satisfy the relevant requirements of the Commission for Children & Young People’s Act, 2000.
Exceptions
(a) Where one parent comes to live on the Gold Coast, a boarding student in Years 6 to 12 may apply to live outside the boarding house with her parent. It should not be assumed that this will always be possible. In order for this to happen, a term’s notice of intention to leave the Boarding House is required or a term’s boarding fees will be charged in lieu of notice. A place must also be available in the Day School. If the parent should for any reason leave the Gold Coast, the student is required to return to the Boarding House.
(b) When legally binding arrangements exist, the School will agree to allow parents to arrange for the student to live with an adult normally resident in the State, including by appointing the adult to act on the student’s behalf in all matters about the student while the student is in the State and the parents have provided the documentary evidence of the appointment of the said adult to the School and the School is satisfied that the arrangement is binding on the appointee.
Parents on Student Guardian Visas
If for any reason a parent needs to leave the Gold Coast temporarily without the student, written approval must be obtained from the Principal relating to the arrangements for the student’s welfare and accommodation arrangements. It is a visa condition for parents on Student Guardian Visas to ensure that appropriate arrangements for the student’s accommodation and welfare have been made. Permission needs to be obtained from the School Principal and the Department of Immigration and Citizenship (DIAC) prior to leaving.
School Holiday Arrangements for Boarders
In the occasional event that a boarding student is not able to return home or stay with a relative in Australia during the school holidays, the School will assist the student in finding suitable homestay with a family on the Coast for that time. These arrangements cannot be extended into term time.
Any homestay families will need to be approved by the School after they have produced the relevant Suitability Cards and a visit has been made by a Staff Member of the School to meet the family and ensure the suitability of the home for a student to stay.
Course Progress and Attendance Policy
- Course Progress
a) The school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.
b)
The course progress of all students will be assessed at the end of each semester of enrolment.
c)
Students who have begun part way through a semester will be assessed after one full period of attendance.
d) To demonstrate satisfactory course progress, students will need to achieve a satisfactory level (C grade) in 65% of the subjects studied.
e)
If a student does not achieve competency in at least 65% of units studied in an assessment period, the Head of Teaching and Learning / relevant Head of School will meet with the student to develop an intervention strategy for academic improvement. This may include;
f)
A copy of the student’s individual strategy and progress reports in achieving improvement will be forwarded to parents.
g) The student’s individual strategy for academic improvement will be monitored over the following semester by the Head of Teaching and Learning / relevant Head of School and records of student response to the strategy will be kept.
h)
If the student does not improve sufficiently academically and achieve satisfactory course progress by the end of the next assessment period, St Hilda’s School will advise the student in writing of its intention to report the student for breach of visa condition 8202, and that he/she has 20 working days in which to access the school’s internal complaints and appeals process.
i)
The school will notify DEST via PRISMS of the student not achieving satisfactory course progress as soon as practicable where
i) the student does not access the complaints and appeals process within 20 days, or
ii) withdraws from the complaints and appeals process, or
iii)
the complaints and appeals process results in favour of the school
2. Completion within expected duration of study (course progression)
a) As noted in 1.a., the school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.
b)
Part of the assessment of course progress at the end of each semester will include an assessment of whether the student’s progress is such that they are expected to complete their course within the expected duration of the course.
c)
The school will only extend the duration of the student’s study where the student will not complete their course within the expected duration due to:
i) compassionate or compelling circumstances
ii)
student participation in an intervention strategy as outlined in 1.e.
iii)
an approved deferment or suspension of study has been granted in accordance with St Hilda’s School’s Deferment, Suspension and Cancellation Policy.
d) Where the school decides to extend the duration of the student’s study, the school will report via PRISMS and/or issue a new CoE if required.
3. Course attendance
a) Satisfactory course attendance is attendance of 80% of scheduled course contact hours.
b) Student attendance is:
c) Late arrival at school will be recorded and will be included in attendance calculations.
d) All absences from school should be accompanied by a medical certificate, an explanatory communication from the student’s carer or evidence that leave has been approved by the Principal.
e)
Any absences longer than 5 consecutive days without approval will be investigated.
f)
Student attendance will be monitored by the Registrar every 2 weeks over a semester to assess student attendance using the following method.
i) Calculating the number of hours the student would have to be absent to fall below the attendance threshold for a semester e.g. number of study days x contact hours x 20%
[For example, an eight week semester with 5 contact hours a day would equal 200 contact hours. 20% of this is 40 hours.]
ii)
Any period of exclusion from class will be included in student attendance calculations.
g) Students at risk of breaching St Hilda’s School’s attendance requirements will be counselled and offered any necessary support when they have absences totalling 10% and again at 15% during any assessment period.
h)
If the calculation at 3.f. indicates that the student has passed the attendance threshold for the study period, St Hilda’s School will advise the student of its intention to report the student for breach of visa condition 8202, and that she has 20 working days in which to access the school’s internal complaints and appeals process except in the circumstances outlined in 3.j.
i)
The school will notify DEST via PRISMS of the student not achieving satisfactory course attendance as soon as practicable where:
i) the student does not access the complaints and appeals process within 20 days
ii)
withdraws from the complaints and appeals process
iii)
the complaints and appeals process results in a decision for the school.
j) Students will not be reported for failing to meet the 80% threshold where:
i) the student produces documentary evidence clearly demonstrating compassionate or compelling circumstances e.g., medical illness supported by a medical certificate, and
ii)
has not fallen below 70% attendance.
k) The method for calculating 70% attendance is the same as that outlined in 3.f. with the following change; number of study days x contact hours x 30%.
l)
If a student is assessed as having nearly reached the threshold for 70% attendance, the Principal will assess whether a suspension of studies is in the interests of the student as per St Hilda’s School’s Deferment, Suspension and Cancellation Policy.
m)
If the student does not obtain a suspension of studies under the St Hilda’s School’s Deferment, Suspension and Cancellation Policy, and falls below the 70% threshold for attendance, the process for reporting the student for unsatisfactory attendance (breach of visa condition 8202) will occur as outlined in 3.h. – 3.i
4. Definitions
a) Compassionate or compelling circumstances - circumstances beyond the control of the student that are having an impact on the student’s progress through a course. These could include:
i) serious illness, where a medical certificate states that the student was unable to attend classes
ii)
bereavement of close family members such as parents or grandparents
iii)
major political upheaval or natural disaster in the home country requiring their emergency travel that has impacted on their studies
iv) a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)
v)
where the School was unable to offer a pre-requisite unit
vi)
inability to begin studying on the course commencement date due to delay in receiving a student visa
For other circumstances to be considered as compassionate or compelling, evidence would need to be provided to show that these were having an impact on the student’s progress through a course.
b) Expected duration – the length of time it takes to complete the course studying full-time. This is the same as the registered course duration on CRICOS.
c) School day – any day for which the school has scheduled course contact hours
Course credit
Entry into any course is subject to the assessment of the school. Course credit may only be offered as outlined below.
- For students transferring from interstate up to year 10, the school does not offer course credit and entry into any course is subject to the assessment of the school.
- For students transferring from interstate during Year 11 and the beginning of year 12, the student may be deemed to have completed the required semester units or credits to be eligible for a Queensland Certificate of Education and/or an Overall Position for tertiary entry.
Complaints and Appeals Policy
The purpose of St Hilda’s School’s Complaints and Appeals Policy is to provide a student or parent(s)/legal guardian with the opportunity to access procedures to facilitate the resolution of a dispute or complaint. These internal procedures are a conciliatory and non-legal process.
- In the first instance, St Hilda’s School requests there is an attempt to informally resolve the issue. If this is unsatisfactory or does not result in a resolution of the matter, St Hilda’s School’s internal formal complaints handling procedure will be followed.
- The process of this grievance procedure is confidential and any complaints are a matter between the parties concerned and those directly involved in the complaints handling process.
- If the student or parent(s)/legal guardian remains dissatisfied with the outcome, St Hilda’s School will advise of access to an independent external appeals process.
- Grievances brought by a student against another student will be dealt with under the schools Behaviour Policy/Code of Conduct.
- For conditions which apply to handling of a complaint or appeal arising from the school’s suspension or cancellation of a student’s studies, please see Section 7 of the St Hilda’s School’s Deferment, Suspension and Cancellation Policy.
1. Students
a) Students should contact
i) for academic issues: the student’s teacher or Head of relevant School (Junior, Middle, Senior)
ii)
for boarding issues: the Head of Boarding
in the first instance to attempt mediation/informal resolution of the complaint.
b) If the matter cannot be resolved through mediation, the matter will be referred to the Principal.
c)
At this point, the student should notify the school in writing of the nature and details of the complaint.
d) Each complainant has the opportunity to present his/her case to the Principal. Students may be accompanied by a support person.
e) The formal complaints process will commence within 10 working days of the lodgement of the complaint with the Principal.
f)
Once the Principal has come to a decision regarding the complaint, the student will be informed in writing of the outcome and the reasons for the outcome.
g)
If the complaints procedure finds in favour of the student, St Hilda’s School will immediately implement the decision and any corrective and preventative action required.
h)
If the complaints procedure does not find in favour of the student or the student is dissatisfied with the result of the complaints procedure, she will be informed of the external complaints and appeals process available to them at minimal or no cost.
i)
St Hilda’s School undertakes to finalise all grievance procedures within 14 working days.
j)
For the duration of the appeals process, the student is required to maintain enrolment and attendance at all classes as normal.
Parent(s)/Legal guardians
a) Parent(s)/legal guardians should contact
b) If the matter cannot be resolved through mediation, it will be referred to the Principal.
c) At this point, parent(s)/legal guardians must notify the school in writing of the nature and details of the complaint.
d)
Each complainant has the opportunity to present their case to the Principal. Parent(s)/legal guardians may be accompanied by a support person.
e)
St Hilda’s School’s internal formal complaints process will commence within 10 working days of the lodgement of the complaint with the Principal.
f)
Once the Principal has come to a decision regarding the complaint, the parent(s)/legal guardian will be informed in writing of the outcome and the reasons for the outcome.
g)
If the complaints procedure finds in favour of the parent(s)/legal guardian St Hilda’s School will immediately implement the decision and any corrective and preventative action required.
h)
If the complaints procedure does not find in favour of the parent(s)/legal guardian or the parent(s)/legal guardian is dissatisfied with the result of the complaints procedure, St Hilda’s School will advise of the external complaints and appeals process available to them at minimal or no cost.
i)
St Hilda’s School undertakes to finalise all grievance procedures within 14 working days.
Definitions
a) Working Day – any day other than a Saturday, Sunday or public holiday during term time
b) Student – a student enrolled at St Hilda’s School
c) Support person – a friend/teacher/relative not involved in the grievance. Please note that lawyers and/or education agents are not acceptable support persons at this stage of the complaints handling process.
Under the provisions of Government legislation, students, their parents and guardians are to be made aware that :
(a) The student may nominate a support person to accompany her at any stage of the dispute resolution process.
(b) If it is not possible to resolve the dispute internally, via the above process, the School will make arrangements for independent mediation to resolve the dispute. Independent mediation is available through the Dispute Resolution Branch, Department of Justice and Attorney-General, to look at possibilities for mediation. There are six Dispute Resolution Centres throughout Queensland. The Brisbane Centre is located at Level 1 Brisbane Magistrates Court, 363 George Stree, Brisbane (GPO Box 149, Brisbane, 4001)
Toll Free No. 1800 017288. At present there is no fee for use of this service, but this may change.
(c) Nothing in the School’s Dispute Resolution Policy negates the right of any overseas student to take action under Australia’s consumer protection laws in the case of financial disputes.
(d) Nothing in the School’s Dispute Resolution Policy negates the right of any overseas student to pursue other legal remedies.
(e) If a student is concerned about the actions of this School, they may approach the State Authority for CRICOS Registration. In Queensland this is the Department of Education. The Director-General of the Department of Education has the power to suspend or cancel the School’s registration if a breach of the requirements of registration provision is proved. Concerns about the conduct of the School should be addressed to The Senior Education Officer, Office of Non-State Education, Queensland Department of Education, PO Box 15033, City East, Qld, 4002. Complaints must be in writing.
Deferment, Suspension and Cancellation Policy
- Deferment of commencement of study requested by student
a) St Hilda’s School will only grant a deferment of commencement of studies for compassionate and compelling circumstances. These include but are not limited to:
i) illness, where a medical certificate states that the student was unable to attend classes
ii)
bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided)
iii)
major political upheaval or natural disaster in the home country requiring emergency travel that has impacted on studies
iv) a
traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)
b) The final decision for assessing and granting a deferment of commencement of studies lies with the Principal.
2. Suspension of study requested by student
a) Once the student has commenced the course, St Hilda’s School will only grant a suspension of study for compassionate and compelling circumstances. These include but are not limited to;
i) illness, where a medical certificate states that the student was unable to attend classes
ii)
bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided)
iii)
major political upheaval or natural disaster in the home country requiring emergency travel that has impacted on studies
iv)
a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)
b) The period of suspension will not be included in attendance calculations.
c)
The final decision for assessing and granting a suspension of studies lies with the Principal.
3. Assessing requests for deferment or suspension of studies
a) Applications will be assessed on merit by Principal.
b)
All applications for deferment or suspension will be considered within 10 working days.
4. Exclusion from class ( 1 – 28 days)
a) St Hilda’s School may exclude a student from class studies on the grounds of misbehaviour by the student. Exclusion will occur as the result of any behaviour identified as resulting in exclusion in St Hilda’s School’s Behaviour Policy/Code of Conduct. This includes smoking, drinking of alcohol and possession or taking of drugs.
b)
Excluded students must abide by the conditions of their exclusion from studies which will depend on the welfare and accommodation arrangements in place for each student and which will be determined by the Principal.
c)
Where the student is provided with homework or other studies for the period of the exclusion, the student must continue to meet the academic requirements of the course.
d)
Exclusions from class will not be recorded on PRISMS.
e) Periods of ‘exclusion from class’ will not be included in attendance calculations as per St Hilda’s School’s Course Progress and Attendance Policy.
5. School initiated suspension of studies (28 days +)
a) St Hilda’s School may initiate a suspension of studies for a student on the grounds of misbehaviour by the student. Suspension will occur as the result of any behaviour identified as resulting in suspension in St Hilda’s School’s Behaviour Policy/Code of Conduct.
b)
Suspended students must abide by the conditions of their suspension from studies which will depend on the welfare and accommodation arrangements in place for each student and which will be determined by the Principal.
c)
Students who have been suspended for more than 28 days are required to return to their home country by DIAC unless special circumstances exist (e.g. the student is medically unfit to travel).
d)
If special circumstances exist, the student must abide by the conditions of his or her suspension which will depend on the welfare and accommodation arrangements in place for each student and which will be determined by the Principal.
e)
Suspensions will be recorded on PRISMS.
f)
The period of suspension will not be included in attendance calculations.
6. Cancellation of enrolment
a) St Hilda’s School will cancel the enrolment of a student under the following conditions;
i) Failure to pay course fees
ii)
Failure to maintain approved welfare and accommodation arrangements (visa condition 8532)
iii)
Any behaviour identified as resulting in cancellation in St Hilda’s School’s Behaviour Policy/Code of Conduct. This includes smoking, drinking of alcohol and possession or taking of drugs.
b) St Hilda’s School is required to report failure to maintain satisfactory course progress and failure to maintain satisfactory attendance to DIAC which will result in automatic cancellation.
c)
St Hilda’s School is required to report failure to maintain satisfactory course progress and failure to maintain satisfactory attendance to DIAC which will result in automatic cancellation.
7. Complaints and Appeals
a) Student requested deferment and suspension are not subject to St Hilda’s School’s Complaints and Appeals Policy.
b)
Exclusion from class is subject to St Hilda’s School’s Complaints and Appeals Policy.
c)
School initiated suspension, where the suspension is to be recorded in PRISMS, and cancellation are subject to St Hilda’s School’s Complaints and Appeals Policy.
d)
For the duration of the appeals process, the student is required to maintain your enrolment and attendance at all classes as normal. The Principal will determine if participation in studies will be in class or under a supervised arrangement outside of classes.
e)
If students access St Hilda’s School’s complaints and appeals process regarding a school initiated suspension, where the suspension is recorded in PRISMS, or cancellation, the suspension or cancellation will not be reported in PRISMS until the complaints and appeals process is finalised, unless extenuating circumstances relating to the welfare of the student apply.
f)
Extenuating circumstances include;
i) the student refuses to maintain approved welfare and accommodation arrangements (for students under 18 years of age)
ii)
the student is missing
iii)
the student has medical concerns or severe depression or psychological issues which lead the school to fear for the student’s wellbeing
iv)
the student has engaged or threatened to engage in behaviour that is reasonably believed to endanger the student or others
v)
is at risk of committing a criminal offence, or
vi)
the student is the subject of investigation relating to criminal matters
g) The use of extenuating circumstances by St Hilda’s School to suspend or cancel a student’s enrolment prior to the completion of any complaints and appeals process will be supported by appropriate evidence.
h)
The final decision for evaluating extenuating circumstances lies with the Principal.
8. Student Advice
a) Deferment, suspension and cancellation of enrolment can have an effect on a student’s visa as a result of changes to enrolment status. Students will be informed to contact the Department of Immigration for advice.
9. Definitions
a) Day – any day including weekends and public holidays in or out of term time
